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When you hold meetings online the possibility of technical issues is very high. One of your board members may have an inefficient connection to the internet, or his battery could be dead during the meeting. It’s a good idea to request remote participants to test their devices prior to the meeting. Additionally, you can offer them assistance and training so that they are able to use your board portal before the actual meeting takes place.
In addition, to the basic options, you should look for a digital meeting room with high levels of security and conformity. The best online board portals will protect your data at the server level and you can customize access to documents for different users.
Another important feature is the capability to record votes. Recording vote results in your virtual meeting space will guarantee transparency and accountability, in contrast to the traditional show-of-hands system. It will also reduce the time you spend on board resolutions and improve the efficiency in your meetings.
The software should be easy to use and understand for everyone, even if you have less tech-savvy guests. It should also be compatible with all platforms, including smartphones and tablets. Additionally, it must provide a print-friendly format. Some board members prefer printing documents or even presentations, for many reasons. Chat functions should be accessible in the digital boardroom for quick collaboration.