Data room software allows organizations to exchange confidential information safely outside of the organization and is able to manage strategic transactions such as M&A due diligence. It supports internal collaboration, project management and is an adaptable tool that can be used for a range of business applications. When selecting a data room service, it is important to take into account the security features offered by each vendor. In this article, we look at the security features of leading data room companies and offer suggestions on how to select a secure data room for your business.

The best data room providers have the ability to grant access to users in granular ways to ensure that only authorized users are able to view and print documents. They also offer multi-factor authentication, which reduces the chance of hackers getting into your data. Administrators can also restrict access to specific IP addresses and set a time limit for viewing files.

Many users search for a search engine that is robust in the dataroom. The top providers allow you to search for tags, labels as well as folders and optical character recognition. They can also build an automatic index of your files and a numbered data-room index which aids in organizing files automatically.

The best data rooms provide various reporting tools and other features that keep everyone informed of the status of projects. Some of these include dynamic watermarking that prevents duplicates and sharing without permission and activity reports detailing who downloaded and viewed files, when and for how long.