In the past board members required travel to vote. With the advancement of technology like video conferencing, as well as online voting platforms board members can now vote remotely. The process is faster, resulting in greater productivity and more effective decision-making for the company.

When setting up remote voting for your board, there are some important things to take into account. First, you must decide on the method of voting. Most organizations have a nomination process before the election. Candidates can either volunteer to run, or they can gain entry by collecting signatures, or be endorsed by other members. A robust nomination process can inspire early enthusiasm and draw more qualified candidates. This will help ensure that the organization is represented in its leadership by the best people.

One of the most significant issues with voting via email is that the responses aren’t recorded and tallied in real-time and the results might not be tamper-proof. It can be difficult to determine which responses are valid when a board member responds to an email ballot in a different format than their colleagues. Another issue with electronic voting is that it is not completely anonymous, which is an issue when it comes to voting on sensitive or confidential matters.

Certain states and bylaws do not allow voting by email. However, most nonprofit boards can take action without a meeting if all directors have the ability to hear and respond in real time and if they have signed an agreement in writing that shows their unanimity.