Traditionally companies have relied on email to share InfoSec documents with potential buyers, but this method puts data at risk of being exposed to compromised inboxes, phishing attacks and compromised inboxes. Data rooms are a better choice as they allow businesses to quickly and securely share documents without losing control over their information.

A virtual data room is a safe cloud-based solution that lets you store and share private documents with the highest levels of security. A VDR is a better security option than a personal file sharing program or storage tool. It offers advanced encryption and auditing capabilities, as well as dynamic data watermarking and more.

Many features are also designed to make due diligence more efficient and effective for everyone involved. For instance the Q&A module can help you create a more organized and structured environment to facilitate due diligence questions and answers. You can also reduce time by making favorites and using them to navigate to frequently visited documents and folders.

Another important feature is an encrypted messaging tool that lets users communicate with one another within the data room, saving users from having to switch between different applications and increasing the privacy security. Furthermore, two-factor authentication could ensure that information is secure by requiring additional factual information or codes to sign into the VDR. You can also determine the IP, device, and where a user is logging into from, which reduces the risk of leaks or misuses.