Traditionally, companies stored important documents in a secure area that buyers could access to conduct due diligence. These documents are now stored digitally in data rooms. Investors have access to information such as your articles of association as well as patents, intellectual properties, and the legal structure of your business including contracts as well as stock vesting and a cap table (which shows who owns how much) prior to committing to invest in your business.

If you’re in the process of preparing for an investor, exit or acquisition, it’s vital to have the right documentation prepared in a timely manner. This will make the process easier, and reduce the risk of missing something crucial.

Virtual data rooms offer the security of sharing and storing documents relating to IP and licensing. Security features like audit logs, user permission settings, watermarking, and restrictions on printing/download aid in preventing leaks of information and data breaches.

Lawyers often have to deal with large volumes of confidential documents in the course of a case. Virtual data rooms are a great way to manage this material due to their robust encryption methods and their precise security controls. VDRs also allow lawyers to share and collaborate on documents with clients while keeping confidential information.

A data room for investors must be set up when you begin pitching to investors so that they can access all of your pertinent information during due diligence. This will ensure that they understand the product you’re selling, and will be able to make an informed decision as to whether or not they’d like to partner with you.